To be a successful salesperson, there are many skills and qualities you need.

Active listening is one such skill. When selling products or services online, it can be tempting to push potential customers relentlessly and dominate the conversation until they agree to buy. However, practicing active listening is important. It involves genuinely understanding and addressing the needs and concerns of the customer.

Empathy and emotional intelligence are also valuable attributes. Putting yourself in the customer's shoes helps establish a deeper connection and enables you to provide tailored solutions and build rapport.

Effective communication is arguably the most crucial skill for sales professionals. Since they spend a significant portion of their day communicating, being able to convey ideas clearly, persuasively, and confidently is vital.

Another frequently overlooked but important skill is planning. In sales, planning is the key to success. Whether it involves designing a sales process, crafting a sales proposal, or formulating a follow-up strategy, a well-thought-out plan is essential to achieve desired outcomes.

This plan should facilitate the flow of leads into the sales pipeline and encourage active engagement with the company. However, it is unfortunate that many sales representatives lack a proper follow-up plan - more commonly referred to as a sales cadence.

What is a Sales Cadence?

A sales cadence is a structured approach that salespeople use to engage with prospects more effectively. It consists of a series of planned outreach activities scheduled over a specific timeframe and conducted through various channels like email, phone, and social media. The purpose of a sales cadence is to build relationships with prospects and increase the likelihood of closing deals.

Examples include:

• Sending follow-up emails after initial contact
• Making targeted phone calls to nurture leads
• Connecting with prospects on professional platforms like LinkedIn.

Each touchpoint in the sales cadence is designed to add value, address specific pain points, and move prospects further along the sales journey. By maintaining consistent outreach, timing interactions strategically, and utilizing different communication channels, salespeople can engage prospects, build trust, and improve the conversion rate of leads into customers.

How to Build Sales Cadence

Follow the steps outlined below to understand how to build an effective sales cadence.

Define a clear objective for your sales strategy.

To develop a powerful sales strategy, define a precise objective that resonates with your potential customers, business goals, and available resources. Rather than setting broad aspirations such as increasing qualified leads, it is advantageous to establish smaller milestones that contribute to the conversion of prospects into qualified leads.

You may contemplate whether you aim to generate more form completions on a product landing page or schedule additional demos. By establishing a specific goal, you gain a deeper understanding of your audience's perspective and can make well-informed decisions to enhance their overall experience.

Identify your target audience for the goal.

Once you have set your goal, identify the target audience that best fits it. Grouping your audience based on factors such as industry, company size, sales territory, job title, psychographic traits, and behavioral data can provide valuable insights. You can gather input from your team, conduct market research, or analyze analytics to determine your target audience. Additionally, it's important to identify which prospects are not suitable for your goal, as this helps streamline your efforts and avoid hindrances to progress.

Segment leads based on buyer personas.

After segregating your audience based on various factors, consider further segmenting your list based on buyer personas. Refining your segments as much as possible lets you personalize your sales cadences effectively. Utilize persona cues to tailor design choices, timing, calls to action (CTAs), and more to cater to each segment's specific preferences and needs.

Determine the ideal communication channels for each segment.

Once your segments are established, select the most suitable communication channels for your sales outreach. A comprehensive sales cadence typically utilizes multiple channels. The more engaged your segment is with each channel, the greater the overall effectiveness. We personally recommend email, telemarketing, and LinkedIn for B2B businesses, as they offer distinct advantages in reaching and engaging with B2B prospects.

Email is a versatile and widely used channel allowing personalized messaging, delivering targeted content directly to the prospect's inbox. Telemarketing allows direct interaction with prospects, enabling personalized conversations and immediate feedback. It provides a human touch, allowing you to effectively address specific concerns, build relationships, and qualify leads.

LinkedIn, as a professional networking platform, offers a unique opportunity to connect with key decision-makers and industry professionals. It provides a platform for sharing thought leadership content, engaging in meaningful discussions, and establishing credibility within your industry.

By leveraging these channels together, you can create a comprehensive sales approach that maximizes your chances of reaching and engaging your target audience effectively, increasing the likelihood of generating quality leads and driving successful conversions in the B2B space.

Develop a customized sales cadence for each segment.

With your research complete, it's time to create tailored sales cadences. You have the flexibility to choose a formal or informal approach but ensure that each step of the cadence is clearly defined so that every team member can consistently follow it. Every step within your sales cadence should resonate with the right prospect at the right time, delivering the appropriate content. Provide a concise outline for each step, including details such as the communication channel, number of contact attempts, time intervals between attempts, messaging, design considerations, images, and timing for the subsequent step.

Leverage automation when applicable.

After outlining your sales cadence, explore opportunities for automation. This approach can assist sales teams in managing larger pipelines, ultimately boosting overall sales performance. Sales automation tools can help maintain sequences for prospects at different stages of the cadence and facilitate the creation of workflows that remind sales reps about calls and timing, send emails, and update data for audience segments. HubSpot customers can also benefit from action-based notifications to stay on track with every step of the sales cadence.

Deliver value with each outreach.

According to 2022 PwC research, 31% of customers believe businesses can establish trust by offering high-quality products or services. Therefore, salespeople should not hesitate to discuss products and services when reaching out to prospects. However, it is essential to provide additional value through resources and information. Actively listen to prospects, ask pertinent questions, and share expertise to enhance the value of each contact and foster stronger connections.

Sales Cadence Best Practices

Sales cadences can vary depending on your target audience, industry, and specific goals. However, there are some best practices to follow when it comes to the structure and content of your sales cadence. Here are some guidelines and examples to help you create an effective sales cadence.

Determine the number of messages.

The number of messages in a sales cadence can vary, but having a series of 5 to 8 touchpoints is generally recommended. This allows for multiple opportunities to engage with prospects without overwhelming them. However, it's important to strike a balance and avoid excessive outreach that may annoy or alienate potential customers.

Establish the cadence structure.

Define the timing and frequency of your touchpoints within the sales cadence. Consider factors such as your sales cycle length and the prospect's responsiveness. Here's an example of a cadence structure:

• Day 1: Initial outreach (e.g., introductory email)
• Day 3: Follow-up (e.g., personalized email with additional information)
• Day 5: Phone call (e.g., a brief call to discuss their needs)
• Day 8: Value-added content (e.g., a relevant blog post or industry report)
• Day 10: Check-in (e.g., a friendly email to see if they have any questions)
• Day 14: Final attempt (e.g., a last-chance email offering a special promotion or limited-time offer)

Remember, these are just examples, and you should adjust the timing and frequency based on your audience and specific goals.

Message Examples

Here are a few message examples that you can include in your sales cadence.

1) Initial outreach email

Subject: [Prospect's Company] - Addressing [Prospect's Pain Point]

Hi [Prospect's Name],

I hope this email finds you well. I came across [Prospect's Company] and noticed that you might be facing challenges with [specific pain point]. At [Your Company], we specialize in providing solutions to help businesses like yours overcome these hurdles. I would love to connect with you and learn more about your specific needs.

Looking forward to hearing from you.

Best regards,

[Your Name]

2) Follow-up email

Subject: Re: [Prospect's Pain Point]

Hi [Prospect's Name],

I wanted to follow up on my previous email and see if you had any questions or concerns regarding [Prospect's Pain Point]. I understand that [their pain point] can be a significant obstacle, and I believe our expertise and solutions can help you overcome it.

I'd be happy to schedule a brief call to discuss your needs further if you're available. Let me know what works best for you.

Thank you, and have a great day.

Best regards,

[Your Name]

3) Value-added content email

Subject: [Relevant Industry Report/Guide]

Hi [Prospect's Name],

I recently came across this [industry report/guide] that I thought you might find valuable. It offers insights into the latest trends and strategies within the [specific industry]. Given your expertise in [prospect's industry], I believe it could provide you with valuable information to stay ahead of the competition.

Feel free to download it using the link below. If you have any questions or want to discuss specific insights from the report, I'm here to help.

Download: [Link to the report/guide]

Best regards,

[Your Name]

Remember, these are just examples, and you should customize the messages to align with your target audience, industry, and value proposition.

By following these best practices and tailoring your sales cadence to your specific audience and goals, you can maximize engagement, build relationships, and increase the likelihood of closing deals.

By incorporating these skills, strategies, and best practices into your sales approach, you can master the art of sales, engage prospects more effectively, and increase your chances of closing deals.

Success in sales is a continuous learning process, so always be open to refining your techniques and adapting to the evolving needs of your customers.

Customized Sales Cadences from Rutkin Marketing

Unlock the potential of your sales cadence and achieve explosive results with the expertise and guidance of Rutkin Marketing, a leading marketing agency in South Florida. Take the first step towards sales success by scheduling a free 30-minute consultation today.